About these terms
These terms govern your use of PICRAT Suite, the website and tools available at www.picrat.com. By creating an account or otherwise using the platform, you agree to these terms. If you do not agree, please do not use the platform.
The platform is operated by Andy Perryer, an individual based in the United Kingdom. In this document "we", "us" and "our" refer to the operator. "You" means the person using the platform.
These terms work alongside our Privacy Notice, which describes how we handle personal data. Please read both.
Eligibility and accounts
PICRAT Suite is intended for use by teachers, school leaders and other education professionals. By creating an account you confirm that you are at least 18 years old and that the information you provide is accurate.
You are responsible for keeping your password secure and for all activity that occurs under your account. If you believe your account has been accessed without your permission, contact us at andy.perryer@cognita.com straight away.
One person, one account. Please do not share your account credentials with colleagues; instead, ask them to register their own account.
New registrations are reviewed and approved before access is granted. We may decline an application or close an account at our discretion if there are reasonable grounds to believe the platform is being misused.
Acceptable use
You agree not to do any of the following on or through the platform:
- Submit content that is unlawful, defamatory, harassing, hateful, sexually explicit, or that infringes anyone's rights.
- Submit identifiable personal data about pupils or other individuals without a lawful basis to do so. PICRAT works with anonymised lesson descriptions; please keep it that way.
- Attempt to gain unauthorised access to other users' accounts, the platform's systems or any underlying infrastructure.
- Interfere with the platform's normal operation, for example through denial-of-service attacks, scraping, or excessive automated requests.
- Reverse engineer, decompile or otherwise attempt to derive the source code or AI prompts behind the platform.
- Resell, sublicense or commercially redistribute access to the platform or any AI output it produces, without our written permission.
- Use the platform to train, fine-tune or evaluate any other AI model.
- Use the platform in any way that breaches applicable laws or regulations, including UK GDPR and PECR.
If you become aware of misuse by another user, please tell us at andy.perryer@cognita.com.
Your content
You retain all intellectual-property rights in the content you submit to the platform, including lesson plans, reflections and Coach messages. You are responsible for ensuring you have the right to submit that content.
You grant us a worldwide, non-exclusive, royalty-free licence to host, store, transmit and process your content for the sole purpose of operating the platform and providing the tools you have asked to use, including transmitting your content to AI sub-processors as described in the Privacy Notice. This licence ends when you delete the content or close your account, except for anonymised analytics that no longer identify you.
We do not claim ownership of AI-generated outputs returned to you. As between you and us, you may use those outputs in your own classroom, planning and CPD work. AI outputs are produced by third-party models and may overlap with similar outputs given to other users; we cannot guarantee uniqueness or originality.
Public share links are exactly that. If you create a share link from Analyse, Review or Coach, anyone with that link can view the result. Do not include identifiable pupil information in anything you share publicly.
AI tools and accuracy
Several PICRAT tools (Analyse, Review, Generate, Coach) use generative AI to produce feedback. AI output can be wrong, incomplete, biased or misleading. Treat it as a prompt for your own professional thinking, not as a verdict.
The AI providers we use are listed in the Privacy Notice. Their availability, model versions and capabilities can change. We may switch providers or models without notice in order to keep the platform working well, and tool behaviour may evolve as a result.
Service availability and changes
We aim to keep PICRAT Suite available and working, but we do not guarantee uninterrupted access. Maintenance, third-party outages and unexpected issues will sometimes cause downtime. We will try to keep disruption short.
We may add, change or remove features at any time. Where a change is significant for users (for example removing a tool or changing how data is stored), we will tell you in good time through the platform or by email.
The platform is provided free of charge at the time of writing. If we ever introduce paid features, we will notify users in advance and ask for explicit consent before charging.
Suspension and termination
You can close your account at any time using the "Delete my account" button on your Settings page. Closure is immediate and irreversible.
We may suspend or close your account if you breach these terms, if we are legally required to, or if your use of the platform creates a serious risk to other users or to the platform itself. Where it is reasonable to do so, we will give you notice and an opportunity to respond first.
On closure, the data-handling rules in the Privacy Notice apply. Some records (such as anonymised analytics and aggregated school-level statistics) may continue to exist where they no longer identify you.
Disclaimers
The platform is provided on an "as is" and "as available" basis. To the fullest extent permitted by law, we disclaim all warranties, whether express or implied, including any implied warranties of fitness for a particular purpose, satisfactory quality, accuracy, non-infringement and uninterrupted operation.
PICRAT Suite is a professional-development and reflection tool. It is not a substitute for school policy, safeguarding judgement, professional teaching qualifications, or advice from a qualified subject specialist. Decisions about pupils, lessons and assessment remain yours and your school's.
Liability
Nothing in these terms limits or excludes any liability that cannot be limited or excluded under English law. This includes liability for death or personal injury caused by negligence, fraud, or fraudulent misrepresentation.
Subject to that, and to the fullest extent permitted by law:
- We will not be liable for any loss of profits, loss of business, loss of revenue, loss of anticipated savings, loss or corruption of data, or any indirect or consequential loss arising out of your use of the platform.
- Our total aggregate liability to you, in contract, tort (including negligence), breach of statutory duty or otherwise, arising in connection with these terms or the platform, is limited to one hundred pounds sterling (GBP 100).
This reflects the fact that the platform is provided free of charge and is offered as a professional-development tool, not as a critical-system service.
Intellectual property
The PICRAT Suite name, logos, design, code, prompts, scenarios and other materials are owned by us or our licensors and are protected by copyright and other intellectual-property laws. You may use them only as needed to use the platform under these terms.
The PICRAT model itself is the work of Kimmons, Graham and West (2020). Their original paper is referenced in the platform's footer and is freely available through the cited journal.
Privacy
How we collect, use and protect personal data is set out in the Privacy Notice. By using the platform you confirm that you have read and understood it.
Changes to these terms
We may update these terms from time to time. The date at the top of the page reflects the most recent version. If we make a material change, we will tell you through the platform or by email before the change takes effect. Continuing to use the platform after a change means you accept the updated terms.
Governing law and disputes
These terms and any non-contractual obligations arising from them are governed by the laws of England and Wales.
You and we agree that the courts of England and Wales have exclusive jurisdiction to settle any dispute arising from or connected with these terms or your use of the platform. If you are based outside the United Kingdom, this does not deprive you of any consumer rights you would have under the law of your country of residence.
Before starting any formal proceedings, please contact us at andy.perryer@cognita.com so we have a chance to resolve the matter informally.
Other terms
If any part of these terms is found by a court to be unenforceable, the rest will remain in effect. Our failure to enforce a particular provision is not a waiver of our right to enforce it later.
You may not transfer your rights or obligations under these terms without our written permission. We may transfer ours, for example if the operator of the platform changes; we will tell you if this happens.
These terms, together with the Privacy Notice, are the entire agreement between you and us regarding the platform.
Contact
Questions about these terms? Email andy.perryer@cognita.com. We aim to respond within five working days.
This page is written to be readable, not as a substitute for legal advice. If you are a school procurement or legal team and need a Data Processing Agreement, signed sub-processor list, or supplementary information, email the address above.